By Chad Engle, Loss Prevention and Safety Specialist
I have seen a few sets of safety committee minutes that included something along the lines of, “incident reports not available so incidents were not discussed.” I am not certain if this is because no one was able to access them or if they do not know where to access them, so let’s talk about how your safety committee can obtain your quarterly incident report.
Designate a safety committee member to be responsible for downloading the report prior to each meeting. The designated person should visit https://nirma.info and click on the Create Account link in the upper right corner of the screen. They will be presented with a form to fill out, please complete all fields in the form and change the authority level from Basic to Safety Committee. This ensures that when the id is activated, the correct authorities are granted, which includes the ability to download quarterly incident reports and upload meeting minutes.
If you need immediate access you should email Tod Thieman to let him know you have submitted a new id request. After the id has been verified by your NIRMA Contact Person and by Tod you will receive instructions for how to finish setting up your new id with a password, this normally occurs within 24 hours. Please keep an eye on your junk email box as some email providers will put the emails there, to keep this from reoccurring mark the email sender as safe.
Once your password is set and you are logged into the NIRMA website you can find your quarterly incident reports by hovering your mouse over the Interact menu and clicking on Loss Prevention. Then locate and click on Safety Committee Quarterly Reports and Uploads. Please read the information advising that these reports are not to be made public and click the Click here for the recommended procedures for handling this data.
Now you may click the Safety Committee Portal link where can generate the two reports for the safety committee to review. There is a Quarterly Liability Report and a Quarterly Workers’ Compensation Report. Once they are generated you can save them to PDF by clicking on the PDF icon in the upper right corner of your screen. These reports are for the previous quarter based on the date you run the report.
If you are having problems, feel free to call and I will help walk you through the process. I can always be reached at 1.800.642.6671 or firstname.lastname@example.org